COMMUNITY BOARDS – FUNCTIONS AND DELEGATIONS

The Community Boards have been established under section 49 of the Local Government Act 2002 to
represent, and act as an advocate for, the interests of their community.
The delegations are expressed in general terms. The delegations shall be exercised with proper
regard for the Council’s strategic direction, policies, plans, Standing Orders and its interpretation of its
statutory obligations. The delegations are to be read together with the following propositions.

These delegations are based on the following principles:
• Issues relevant to a specific community should be decided as closely as possible to that
community. Where an issue has city-wide implications, ie any effects of the decision cross a
ward or community boundary or have consequences for the city as a whole, the matter will be
decided by Council after seeking a recommendation from the relevant Community Board or (any
ambiguity around the interpretation of “city-wide” will be determined by the Mayor and Chief
Executive in consultation with the relevant Chair);
• Efficient decision-making should be paramount;
• Conflicts of interest should be avoided and risks minimised;
• To ensure processes are free from bias and pre-determination Community Boards should not
adjudicate on issues on which they have advocated or wish to advocate to Council;
• Community Boards should proactively and constructively engage with residents on local matters
that affect the community they represent and raise with Council issues raised with them by their
community and advocate on behalf of their community.

These delegations:
(a) do not delegate any function, duty or power which a statute (for example section 53(3) and
clause 32(1) of Schedule 7 of the Local Government Act 2002) prohibits from being
delegated;
(b) are subject to and do not affect any delegation which the Council has already made or
subsequently makes to any other committee, Council officer or other member of staff;
(c) are subject to any other statutory requirements that may apply to a particular delegation;
(d) are subject to any notice issued by the Council, from time to time, to a Community Board that
a particular issue must be referred to Council for decision;
(e) reflect that decisions with significant financial implications should be made by Council (or a
committee with delegated authority);
(f) promote centralisation of those functions where the appropriate expertise must be ensured;
and
(g) reflect that all statutory and legal requirements must be met.

DELEGATIONS
Decide:
• Naming new roads and alterations to street names (in the Community Board’s area) within the
provisions of Council’s Kaupapa Here Tapanga – Naming Policy 2022-2027.
• Official naming of parks, reserves and sports grounds within the provisions of Council’s
Kaupapa Here Tapanga – Naming Policy 2022-2027. Note 1
• Removal and/or planting of street trees within the provisions of Council’s Operational Guide
for Urban Forest Plan. Note 2
• The granting of leases and licences in terms of Council policy to voluntary organisations for
Council owned properties in their local area, for example, halls, but not including the granting
of leases and licences to community houses and centres.
• The granting of rights-of-way and other easements over local purpose reserves and granting
of leases or licences on local purpose reserves.
• The granting of leases and licences for new activities in terms of Council policy to community
and commercial organisations over recreation reserves subject to the provisions of the
Reserves Act 1977 and land managed as reserve subject to the provisions of the Local
Government 2002, in their local area. (Note: renewal of existing leases and licences will be
reported once a year to Council’s City Development Committee).
• The allocation of funding from the Community Climate Action Fund in accordance
with Council’s adopted guidelines.
• Expenditure of funds allocated by the Council to the Board from the Miscellaneous Budget to
cover expenditure associated with the activities of the Board. The Chair to approve
expenditure, in consultation with the Board, and forward appropriate documentation to the
Committee Advisor for authorisation. Boards must not exceed their annual expenditure from
the Miscellaneous Budget.
• The allocation of funding for the training and development of Community Board or members,
including formal training courses, attendance at seminars or attendance at relevant
conferences.

CONSIDER AND MAKE RECOMMENDATIONS TO COUNCIL ON:
• Particular issues notified from time to time by Council to the Community Board.
• Roading issues considered by the Mayor and Chief Executive to be strategic due to their
significance on a city-wide basis, including links to the State Highway, or where their effects
cross ward or community boundaries.
1
This excludes sites that are considered high profile, significant on a city-wide basis due to their size and location, or where the
site crosses ward or community boundaries.
2
The Operational Guide for Urban Forest Plan is available from Council’s Parks and Gardens Division.
• Parks, reserves and sports ground naming for sites that have a high profile, city-wide
importance due to their size and location and/or cross ward or community boundaries.
• Representatives to any Council committee, subcommittee, subordinate decision-making
body, working group, or ad hoc group on which a Community Board representative is
required by Council.
• The setting, amending or revoking of speed limits in accordance with the Hutt City Council
Bylaw 2005 Speed Limits, including the hearing of any submissions.

GENERAL FUNCTIONS
Provide their local community’s input on:
• Council’s Long Term Plan and/or Annual Plan.
• Council’s policies, programmes (including the District Roading Programme) and bylaws.
• Changes or variations to the District Plan.
• Resource management issues which it believes are relevant to its local community, through
advocacy.
• The disposal or acquisition of significant assets.
• Road safety including road safety education within its area.
• Any other issues a Board believes is relevant to its local area.
• Review Local Community Plans as required.
Reports may be prepared by the Board and presented to Council Committees, along with an officer’s
recommendation, for consideration.
Any submissions lodged by a Board or Committee require formal endorsement by way of resolution.
Co-ordinate with Council staff:
• Local community consultation on city-wide issues on which the Council has called for
consultation.

Maintain:
• An overview of roadworks, water supply, sewerage, stormwater drainage, waste
management and traffic management for its local area.
• An overview of parks, recreational facilities and community activities within its local area.
Develop:
• Community Response Plans in close consultation with the Wellington Region Emergency
Management Office, emergency organisations, the community, residents’ associations, other
community groups, and local businesses. The Community Response Plans will be reviewed
on an annual basis.

Grant:
• Local community awards.

Promote:
• Recreational facilities and opportunities in its area with a view to ensure maximum usage.
• Arts and crafts in its area.

Appoint:
• A liaison member or, where appropriate, representatives to ad hoc bodies, which are
involved in community activities within the Board’s area, on which a community
representative is sought.

Endorse:
• Amendments to the Eastbourne Community Trust Deed (Eastbourne Community Board
only)