RESILIENCE, COMMUNITY, EXPO, SAFETY, EMERGENCY, MITIGATION, REDUCTION, PREPARATION, READINESS, RESPONSE, REACTION, RECOVERY, RESOURCES, PLANNING INFRASTRUCTURE, WATER, POWER, ELECTRICITY, INTERNET, ROADS, NETWORKS, COMMUNICATIONS, RADIO, SATELLITE, TELEVISION, WASTE, SEWERAGE, TOILET, SERVICES, SOLAR, FLOODING, TSUNAMI, EARTHQUAKE, SLIPS, WAVES, STORM, RAIN, LIGHTNING, HIGH-TIDES, WIND, TORNADO, CYCLONE, CLIMATE-CHANGE, SNOW, HAIL, SMOKE, AIR-QUALITY, VOLCANIC-ERUPTION, ASH, BUSH-FIRE, SEA-LEVEL-RISE, HIGH-TIDE, STORM-SURGE FIRE&EMERGENCY, AMBULANCE, SEARCH&RESCUE, POLICE, MARITIME-SAFETY, HEALTH, DISEASE, PANDEMIC, MEDICAL, CPR, MEDICINE, FIRST-AID, CARDIAC, INJURY, TERRORISM, CHEMICAL-SPILL, INDUSTRIAL-FIRE, NUCLEAR, SECURITY, CRIME, ASSAULT, BURGLARY, LOOTING, CHILDREN, SENIORS, NEIGHBOURS, ACCESSIBILITY, FAMILY, FRIENDS, WHANAU, SCHOOL, WORK, ANIMALS, PETS, PROPERTY, SHELTER, KEEPING-COOL, STAYING-WARM, HEATING, SLEEPING, BEDDING, STAYING-DRY, TRANSPORT, FOOD, ACCESS, NEWS, MONEY, MOBILE, COOKING, SHELTER, ESCAPE

The event runs from 10am to 3pm on Sunday 24 March. Access to the site for emergency services will be from 7:30am, other groups from 8:30am. All exhibitors must be clear by 4:30pm unless other arrangements have been made. Non-exhibitor registration here.

Cost – There is no charge to non-profit exhibit0rs. There is no charge to commercial exhibitors if you offer a suitable spot prize or service to encourage the community to attend. You can pay a small fee or or make a donation instead if you wish.

Person who will be managing the exhibitor details for this group
Include area code if appropriate
Name of the organisation, group, business or community who will be exhibiting.
You can expand on your involvement / interest in the event below
If you attend remotely we will include you in publicity and promotions, and may be able to display / distribute material on your behalf, plus spot prizes if appropriate.
Total stand space wanted (you can request multiple), inside or outside, power (very limited), water (very limited), trestle table(s) (limited number). Any other requests, questions, comments.
If you can offer spot prizes (actual products, discounts, vouchers etc.) to encourage attendance please describe these. If you would prefer to make a donation we will contact you. This only applies to commercial/for-profit groups (although offers of prizes will be welcome from any group).

Expo Guidelines

Note: The site layout and details are shown here.

Eastern Bays Resilience Expo Goals

​The Eastern Bays Resilience Expo is a non-profit, community-run venture, organised by volunteers. Any surplus goes back into promotion of resilience projects.

Expo Rules

These are the terms and conditions that apply when you apply for and are allocated space for a stall at the times when a Resilience Expo is held. In these terms a reference to “we” or “us” means the Expo Committee set up by the Eastbourne Community Board and a reference to “you” means the person who has applied for and been granted space for a stall on the day of an Resilience Expo.

 Applications To Become  a Stallholder At Resilience Expo

To become a stallholder at an Resilience Expo you must:

  • complete the Stall Holder Application Form (above). You must submit the completed form to us online and include any reasons why you should be allocated a stall (if you do not reside or are connected to a person who resides in Eastbourne):
  • appreciate that the Expo Committee reserves the right to decline any application without being required to give any reason for doing so.

Terms Applying to Applications for Food Stalls (skip this)

Any persons applying for a food stall (including sweets, cakes, biscuits) must:​

  • comply with Hutt City Council (HCC) by laws and regulations which vary depending on the operation proposed. If the purpose of the stall is:
    • for charitable purposes, you must complete a “Notification of a Food Stall” form and submit to the Council within 5 working days prior to the Expo.  There is no fee for this;
    • for commercial gain or profit but is a one- off (once per year only) event, you must complete a “Notification of a Food Stall” form and submit to the Council within 5 working days prior to the Expo, together with the required fee of $45;
    • for commercial gain or profit and is intended to operate more than once per year, you must register as a business under the appropriate Risk Based Measure with the Council and pay the required annual fee.
  • all the necessary forms are available online at www.huttcity.govt.nz. Please note these fees are subject to annual review. For further information about Food Stalls contact the duty officer, Environmental Health at HCC Tel. 04 570 6666 or environmental.health@huttcity.govt.nz.

Where licences/ confirmation of notification of a food stall have been issued by Council, these must be available to be sighted by a member of the Resilience Expo Committee or an HCC officer on Expo Day.

​Applicants intending to operate Food Stalls must note the following:​

  • you are recommended to label ingredients when selling cakes, food, etc to avoid any problems with food allergies;
  • HCC require food stalls to be covered to adequately protect food from the elements and for general hygiene. Please also refer to the HCC minimum standards for food stalls;
  • you are responsible for providing sufficient waste bins and taking rubbish away from the venue.

Successful Applicants

If your application is successful you:​

  • will be notified of your allocated stall number by email, or on arrival. Applicants for Food Stalls will always be subject to compliance with all applicable local authority bylaws, regulations and other requirements;
  • must make payment for your stall (if applicable) within 7 days of the date the notification is sent to the email address you supplied in your application. The payment should be made via direct credit (e.g. internet banking) to the supplied account number. No cash please.

​ Other Information

  • You are responsible for your own pricing.
  • No power or water access is available at the venue for you (unless otherwise arranged).
  • You will be required to make provision and remove any rubbish you generate, the school facilities for rubbish are not to be used.
  • You are expected to comply with all relevant trading laws and Council regulations as appropriate.
  • It is your responsibility for paying any income tax, GST for any produce/products sold.
  • The Expo Committee may restrict too many stallholders selling the same product or produce to make the Expo successful.
  • The Expo Committee bears no responsibility for products or produce sold.
  • No dangerous goods are allowed to be sold on or around the Expo. The Expo Committee reserves the right to stop sale of any items it considers may cause harm or endanger the public: or sale of any goods that they consider would not be appropriate for the Expo.
  • No Eftpos or payment facilities are provided by the Resilience Expo Committee. If required, it is your responsibility to provide your own facility.

Please notify the Expo Committee (resilience@eastbourne.nz ) if you will not be attending and you have already booked your site. Once booked, you are not permitted to sub-let your site.

​Car parking: We appreciate it if you  park your vehicle(s) away from the direct vicinity of the venue to allow for more public car parking. Please do not use any retailer’s customer parking areas.

No liability to you

​If you incur liability in any way, arising out of your application to be or being a Stallholder at an Eastern Bays Resilience Expo, e.g the Expo Committee cancels a Expo, neither the Expo Committee, The Eastbourne Community Board, board members nor anybody else, will be under any liability to you at all.

​This exclusion does not prevent you getting an order for us to do something we have promised.

Site layout

The proposed layout of the event including stalls is shown here. Note that some areas inside and outside may be reserved for demonstrations, exercises and exhibitors with specific needs (i.e. FENZ and WREMO). If you have special needs let us know.

Fees – there is no charge, but businesses should offer a spot prize of some sort (product, vouchers etc.)

There are two stall types:​

  • Stall in school hall
  • Stall outside
  1. Inside stall sizes are approx 2.5m wide x 2m deep. Outside stall sizes approx 3m x 3m.
  2. Allocation of stalls will be at the discretion of the Expo Committee.

Setting Up & Clearing Up

​It is your responsibility for providing and setting up your own stall and shelter if you need it.

You may easily find your stall location by viewing a ‘Stallholder List’ provided on or before the day (see one of the organisers). Stalls will be clearly marked for stallholders on Expo day and may not be exceeded beyond the size allocated. Stallholders that exceed the size allocated may be required to pay an additional fee if appropriate.

You should be ready to start trading 15 minutes prior to the Expo opening time and should be vacated within 30 minutes of the Expo closing time if possible.

You will be responsible for safely removing your stall at the end of the Expo and ensuring that all rubbish around your stall is removed.

The Resilience Expo Committee reserves the right to render a cleaning charge for any mess left at the end of the Expo by you, where that mess occupies the space which you had booked and used.

Toilet facilities: handwashing and toilet facilities will be available for you.

​Weather

We are basing the Expo at Muritai School, 166 Muritai Road, Eastbourne to ensure we can run the Expo in all weather

It is your responsibility to provide any shelter your stall requires to deal with sun, rain or where necessary, wind. It must be safe and secure and not create a risk of danger to the public or other Stallholders.  Stall holders are liable for any damage caused by items or equipment from their stall.  Please consider how you will safely secure your stall equipment and products. This will require weighting of some form to secure gazebos.

The Expo will aim to run in all weather conditions, however, the Resilience Expo Committee reserves the right to make a final decision in exceptional circumstances and will aim to notify you as early as possible.